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I, the undersigned, declare that the goods listed on this document ???????????.??????.(1), originate in ????????????.(2) and satisfy the rules of origin governing preferential trade with ?????????????????(3).   I declare that (4): 

Cumulation applied with ?????????????(name country/countries) 

No cumulation applied   I undertake to make available to the customs authorities any further supporting documents they require. ???????????????????????????.?. (5) ????????????????????????????.. (6) ??????????????????????????..?? (7)   Footnotes (can be removed after completion) (1) If only some of the goods listed on the document are concerned, they shall be clearly indicated or marked and this marking entered in the declaration as follows: ???????..?listed on this document and marked ???????..?.originate in ???????.? (2) The European Union, country, group of countries or territory, from which the goods originate (3) Country, group of countries or territory concerned Here is a clear, structured procedure for declaring goods for Release for Free Circulation (EU customs). 
If you want it tailored to your company, written in Dutch, or formatted for an audit/procedure manual, just let me know. Procedure: Declaring Goods for Release for Free Circulation 1. Purpose This procedure describes the steps required to declare non-Union goods for Release for Free Circulation (customs procedure 40 00), including document checks, data requirements, controls, and responsibilities. 2. Scope This procedure applies to all imported goods that must be cleared into the Union market and obtain Union status, including commercial consignments arriving by road, sea, or air. 3. Responsibilities Importer/Consignee: Provides accurate data and supporting documents. Customs Officer / Declarant: Prepares, validates, and submits the customs declaration. Logistics / Warehouse: Performs quantity, condition, and seals checks. Finance / VAT Administration: Ensures correct payment, accounting, and VAT handling. 4. Required Documents Before lodging the declaration, the following documents must be collected and validated: Commercial Invoice Packing List Transport Document (CMR, B/L, AWB) Import Licenses or Certificates (if applicable) EORI number of importer Customs value documents (Incoterms, freight, insurance, adjustments) Product classification and commodity codes (HS/TARIC) Proof of origin (Certificate of Origin, EUR.1, etc.) Delivery and arrival confirmation (warehouse intake report) 5. Steps of the Procedure 5.1 Goods Arrival & Pre-Check Goods arrive at the terminal or warehouse. Warehouse performs: 

 Seal check Quantity check

 Damage inspection

 Record discrepancies and notify declarant immediately. Assign storage location and update the internal system. 5.2 Data Collection & Verification The declarant verifies: HS classification Customs value (transaction value + adjustments) Preferential origin eligibility Import restrictions (sanctions, quotas, prohibitions) VAT status (reverse charge or immediate payment) 5.3 Preparing the Customs Declaration (SAD / DMS) The declarant prepares a digital Release for Free Circulation declaration including: Procedure code: 40 00 Declarant & consignee details Commodity code + TARIC measures Customs value and valuation method Origin of goods Incoterms and transport costs Package and quantity details Requested customs status: Union goods Integrated system validations must be passed (document checks, data completeness, business rules). 5.4 Submission to Customs Submit the electronic declaration via the customs management system (e.g., DMS 4.0). System receives a status: 

 Accepted Rejected (corrections required)

 Selected for documentary check (D-control)

 Selected for physical inspection (P-control)

 5.5 Customs Controls If customs selects the declaration for inspection: Provide required documents immediately. Support customs officers during physical inspection (opening, sampling, quantity checks). Implement any corrections requested by customs. 5.6 Duty & Tax Calculation Once approved, the system calculates: Import duties (based on TARIC) Anti-dumping duties (if applicable) Excise duties (where relevant) VAT Confirm or apply VAT reverse charge if eligible. 5.7 Release Decision Customs issues: Release Notification (Permission for Delivery) Goods obtain Union status. Warehouse may now move goods into free-circulation inventory. 6. Post-Release Activities Update inventory and ERP system with Union goods status. File all documents in accordance with record-keeping requirements (minimum 7 years). Perform periodic internal audits and ABCD checks per the control framework. Report compliance metrics and deviations to management. 7. Audit & Compliance Controls Periodic data accuracy checks Tariff classification reviews Validation of origin documents Verification of customs value calculations Review of released declarations vs. physical inventory If you want, I can also: ✅ rewrite this procedure in Dutch 
✅ format it as a SOP / ISO-style document 
✅ align it with AEOC requirements 
✅ add flowcharts or control matrices Just tell me what you prefer!